Preparing for an office move may seem exciting at first, but once the excitement wears off, it often turns into overwhelm. Your business might be relocating, but you still have a business to run. So how do you handle both? Megan’s Moving has tips on how to prepare for an office move so that you can have a smooth transition, minimize downtime, and shorten your adjustment period.
Announce the Move
The first thing we suggest is to announce the move to all of your employees so that everyone can be on the same page. Once everyone is aware of the move, you’ll be able to assign different moving tasks to employees so that the whole team can help with the transition. Creating an office moving checklist for each employee will help keep stress to a minimum. If you’d like some more advice on how to announce the move to your team, then check out this blog post: How to Communicate with Staff During a Business Relocation.
In addition to announcing the move to your employees, you should also notify:
- Clients and customers
- Service providers, vendors, and government agencies
- Banks and insurances
- Post office
Create a Timeline
Ideally, you want to start planning your move six months to a year before your move date, but of course, it depends on how big your office space is. To keep things organized, we suggest creating a timeline that outlines all of the important stages of your move. This can include dates when certain projects need to be completed, when the office needs to be packed up, and when the new office will be set up. This will allow your team to plan accordingly.
Keep Your Notes Organized and Consolidated
Having a designated spot for your notes and to-do lists will keep things organized and prevent you from losing important items. The last thing you want is to be scrambling for some important moving information as a result of disorganization. You will especially want to keep key documents like insurance records, agreements, and contracts organized. Place them in folders and binders and keep them all together in one designated spot.
Plan for Your New Space
Consider the floor layout and blueprints of your new space to help you determine what you might need as well as what you might have to get rid of or donate. It will be helpful to have your current office layout to reference in order to compare it to your new one. If there are problems with the layout in your current space, figure out how you can avoid them in your new office. Make a list of what you’ll need for your new office and determine your budget.
Hire a Full-Service Moving Company
As you can see, there is a lot to think about when preparing for an office move. Since there is already a lot on your plate, you should definitely consider hiring reliable movers to help you with your office move. According to Business Blogs Hub, hiring movers is one of the biggest contributors to office moving stress because there are so many to choose from. Consider hiring a white-glove moving service to eliminate that stress. A full-service, white glove moving company like Megan’s Moving will take care of everything from packing to setting everything up in your new office.
Preparing for an office move doesn’t have to be stressful. At Megan’s Moving, we take extra care of your valuables, so you can be sure that all of your company assets will be properly protected. All of your property will be transported with our state-of-the-art padded moving trucks. In addition, our movers go through background checks so we can ensure a dependable and trustworthy staff.
We want to offer you peace of mind and make sure that your business move is as seamless as possible. That way, you’ll only have to worry about the planning part of the moving process, and you can focus on taking care of your employees during this transition. Less stress and happy employees will keep your business running efficiently in the midst of a move. For a seamless office move, request a quote with Megan’s Moving today!