Moving a commercial office can be tricky business if it’s not handled properly. One of the most important aspects of a successful business relocation is communication with staff. If the team isn’t kept informed along the way, a lot of unnecessary conflict can arise.
Follow these tips to help you communicate effectively with your employees throughout a business relocation to make sure the transition is a smooth one.
Business Moving Tips
Notify the team as early as possible
There are several factors to a business relocation that will affect employees so it’s important to notify them as early on in the process as possible about the move. This will give them time to adjust to the change and make any necessary arrangements on their end.
Gather everyone in a meeting to share the news. Explain the reasoning behind the move and take any questions and concerns your team has about it. An informed staff will be able to work more effectively together to facilitate a smooth transition.
Open an honest line of communication
Throughout the move, make sure there is an open and honest line of communication. Initially, there will probably be a lot of questions, and make sure it is known to your staff that they can come to you with any other questions throughout the process. Feedback should not only be welcome but encouraged. You never know when someone on your team could present something very helpful to the move, so make sure they feel comfortable coming to you with their ideas and concerns.
Present a clear timeline
Create a clear timeline that everyone can follow. Include key tasks and events like when the office will be packed up, when certain projects need to be completed, when clients will be notified, when the office needs to be packed up and the new one will be set up, etc. That way, everyone will know what to expect and can plan their schedules accordingly.
Keep them updated and involved
The more involved your staff is, the more secure everyone will feel throughout the big change of a relocation. Keep them posted on any delays or changes that come up. Also, offer packing instructions on how to pack up their offices if there are any important things they need to know or specific supplies they should use. Be sure to remind them of important deadlines, too, so everything is kept on schedule.
Some methods to keep staff updated are:
- In-person meetings
- Bulletin board
- Shared online folder (such as Dropbox or Google Drive)
- Shared workspace app (such as Slack, Trello, Asana, etc)
Celebrate the move
Moving can be stressful so to keep everyone’s spirits high, celebrate the move as much as possible. Keep the tone enthusiastic throughout the transition. All emails and meetings should be positive and encouraging.
A great way to celebrate the move is to throw a party to build excitement over the new space and the new opportunities it will bring. Invite clients, colleagues, family, and friends. It’s a great networking opportunity as well as a wonderful team-building experience. Be sure to reward your staff for all the hard work they put in for the move.